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I, Luke Farmer, as data controller, hold business contact information including the names and contact details of individuals. This may include their email address, mobile or landline telephone numbers and business addresses. I do not hold any sensitive information such as sex, religious beliefs or age.
The information I store is used solely on the GDPR lawful basis of: ‘Legitimate interests: the processing is necessary for your legitimate interests’. This includes advertising, marketing and public relations and for the upkeep of my own accounts. This processing of personal information is done solely to support my primary business activity.
The information I store has come from a variety of sources including incoming business enquiries, and online searches for publicly available information on prospective business customers.
The individuals I hold information about are restricted to those I need to process for my own marketing and account – for example past, existing or present customers or suppliers. The information I hold is restricted to that information necessary for my advertising, marketing and public relations – for example, names, email addresses and other identifiers.
Additionally, I process this information for the purposes of keeping accounts relating to any business or other activity I carry out; for keeping records of purchases, sales or other transactions to ensure the relevant payments, deliveries or services take place.
The individuals I hold information about are restricted to anyone whose personal information needs to be processed for the upkeep of these accounts and records – for example past, existing or present customers or suppliers. Further, the information I hold is restricted to that personal information that is necessary for the upkeep of these accounts and records.
No information relating to any individual under the age of 18 years is or will ever be knowingly recorded.
The information I hold is reviewed annually to make sure that it is accurate and relevant to my ‘core business purposes’. Incorrect or out of date data will be updated when identified.
Subject Access Requests
Any individual may submit a Subject Access Request at any time. Following verification of their identity, they will be provided in writing via email, a detailed report describing what personal data is held by myself, why it is being held, which individuals or organisation it has or might be shared with and the source of this information (if available), within one calendar month of submission.
In the event of a data breach, the risk to individuals on my data base is low and unlikely to affect the rights and freedoms of those individuals that could result in: discrimination, damage to reputation, financial loss, loss of confidentiality or any other significant economic or social disadvantage. However, in the event that exposure to this risk is possible, the ICO will be informed within 72 hours of the breach becoming known, followed by direct correspondence to the individual(s) concerned.
I do not directly share any of the information I store digitally in my database with any third party.
If any individual feels that any aspect of these activities contravenes G.D.P.R. regulations, they are invited to contact myself directly to which I will respond formally within 10 working days. Individuals should be aware that if they believe there is a problem with the way I am handling their data, they also have the right to complain to the ICO if they wish.